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STAIM Automations and Agents

AI agents and automations, built inside the tools you already use.

Lead response, document processing, follow-up and reporting, set up in your own environment with approval steps wherever you want a person to check the work. We scope it against your stack, give you one fixed quote and have it live in 2-4 weeks.

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How our own leads are handled

A real line: the workflow is shown further down

  1. New leadSomeone fills in our form (stays with your people)
  2. CheckedHas an email, isn't a repeat (AI takes this step)
  3. LoggedLead sheet, and an email to us (AI takes this step)
  4. Welcome emailBefore anyone is awakeOr handed to our sales pipeline (AI takes this step)
  5. We replyA person follows up (stays with your people)
  • Runs on its own
  • A person

What we build

Five processes worth automating first.

Every engagement starts from how your team works today. We scope it against your tools, your volume and the edge cases that break things, then give you one fixed price for the whole build.

Inside our own stack

We run our own business on this.

Before we automate your process, we automate ours. This is how our own leads get caught, answered and followed up, around the clock.

Our lead capture workflow, step by step: a new lead comes in, is checked for an email and for being a repeat, is added to our lead sheet and emailed to us, then gets a welcome email or is handed to our sales pipeline
A new lead arrives at 2am. Our workflow checks it has an email and isn't a repeat, logs it, emails us, then sends a welcome email or hands it to our sales pipeline, before anyone is awake.
Our list of six live sales workflows, all switched on: lead capture, two reply watchers, onboarding and two email sendersFull size
Six live workflows capture and answer our own inbound leads: new leads, replies, onboarding and follow-up email.

Real screenshots. Personal data is grayed out.

How it ships

From a short brief to a live build in weeks.

One fixed quote, a demo every week, and 30 days of tuning once it is live.

  1. 01ScopeSend us a short brief. We map your current process over email and pick the highest-leverage automation.
  2. 02Fixed quoteOnce we understand the process, you get a scope document, a timeline and a fixed quote. Scoping is free.
  3. 03BuildAI goes inMost builds take 2-4 weeks, with a demo every week so you can see what's coming next.
  4. 04Live + tuneOnce it's live we watch it and tune it for 30 days. After that we can keep running it on a retainer, or your team takes it over.

Questions

Questions about price, timing and handover.

If your question isn't here, put it in a brief and we'll answer by email.

Is this a fixed price or hourly?
Fixed, but not off a price list. Every build is scoped against your tools, your volume and your edge cases, and once scoping is done you get one fixed quote. Scoping is free, and the quote covers the whole build, so there are no hourly charges or overage invoices.
How long until it's live?
Lead response, follow-up, and reactivation builds typically ship in about 2 weeks. Document processing and reporting dashboards usually run 3-4 weeks because they touch more systems. We commit to a date in the scope doc.
Do you keep running it after launch?
Only if you want us to. Hosting, monitoring, model API costs (OpenAI / Claude), and ongoing tuning can run as a monthly retainer sized to your volume. Or we hand you the source, the configs, and a runbook and you run it in-house. Both are normal.
Can you tailor this to my industry?
Yes. Privacy-aware routing for a clinic or document retention rules for a law firm are typical examples. We scope that work up front and include it in the one quote, so it doesn't turn into a change order later.
What if I want to stop?
If we're running it for you, the retainer is month-to-month after the first 90 days. Stop anytime; you keep the source code, configs, and a runbook for self-hosting, so nothing switches off when we do.