All case studies
Automations and Agents Real Estate 2 weeks 2025
Real Estate Lead Nurturing System
Independent Real Estate Brokerage
3x more leads converted
The line we built
Orange: the build does it. Hollow: people still do.
- Lead comes inFrom any lead source (stays with your people)
- Instant replyThe buildWithin 60 seconds (AI takes this step)
- Nurture sequence5 steps by email and SMS (AI takes this step)
- Agent assignedScored and notified (AI takes this step)
- Agent follows upIn person (stays with your people)
- The build does this
- People still do this
The challenge
A brokerage with 8 agents was losing leads because follow-ups were manual and inconsistent. Agents forgot to reply within the critical first hour.
- Average lead response time was over 6 hours
- No systematic follow-up sequence after initial contact
- Agents manually tracked leads in spreadsheets with no visibility
The solution
Automated speed-to-lead system with instant AI responses, drip sequences, and a shared pipeline dashboard so no lead falls through the cracks.
Deliverables
- 01Instant AI-powered lead response within 60 seconds
- 025-step email and SMS nurture sequence per lead source
- 03Shared pipeline dashboard with lead scoring
- 04Agent assignment and notification routing
Technology
- n8n
- SendGrid
- Twilio
- Google Sheets API
The results
3x more leads converted.
- Lead Conversion
- 3x
- Avg Response Time
- < 60s
- Leads Recovered
- 40%
- From kickoff to live
- 2 weeks
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